The Files Library is your central hub for storing and managing all types of materials. It provides flexible storage and access options for both instructors and learners, allowing you to:
reuse materials across multiple courses
share additional resources not tied to a specific lesson, event, or assignment
store live session recordings (e.g., Zoom events)
allow learners to upload standalone materials
maintain internal-only documentation for instructors and admins
Folders are automatically created for:
each new course
all automatically recorded Zoom meetings (Recordings folder)
Folders are automatically created for:
each new course
all automatically recorded Zoom meetings - Recording folder
How to manage access to the Files Library?
To provide View or Edit access to a specific folder, navigate to this folder first and then click on the Access Settings button in the top right corner of the page, as shown above.
Important: Selecting multiple folders for changing access settings won't work. Open the folder first before changing its access settings.
Notes:
View access allows Learners to download all files from the folder they're given access to.
By default, all Learners of the cohort have View access to the folder automatically created for this cohort.
By default, all Instructors assigned to the cohort have access to the folder automatically created for this cohort.
By default, Learners do not have access to the Recordings folder that is automatically created for storing automatically recorded Zoom webinars. Learners can still watch webinar recordings from the Dashboard or Calendar, but are not able to download them.
Changing access settings in the root of the Files Library will provide View/Edit access for all folders and files.
Expert Tip: Use the Files Library to maintain a separate “Internal Only” folder for instructors and admins, perfect for facilitator guides, templates, and version-controlled documents that learners shouldn’t see.
FAQ
Q: Can I prevent Learners from downloading files from the Files Library?
A: No. Learners can download all files from the folder they're given View access to.