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Course Calendar: How to Schedule Activities
Course Calendar: How to Schedule Activities
Updated over a week ago

Calendar is crafted to ensure that program activities are seamlessly scheduled with precise dates and times, both for webinars when they occur and for lessons when they become accessible to Learners.

The best practice is to commence scheduling activities in the Calendar only once these activities have been successfully created within the program.

To access Calendar and scheduling tools, navigate to course page → Calendar:

How to schedule activities

To schedule webinars:

  • pick the date, start time and duration

  • set webinar room

  • if using Zoom for webinar room, define Zoom account and Zoom meeting settings

  • specify if you would like to inform Learners about scheduling this event

To schedule lessons:

  • pick the opening date and time

Activities in Calendar can be scheduled manually and automatically.

  • manually
    Drag'n'Drop activities from the left bar to the date cell on the calendar

  • automatically
    Use Schedule automatically button to optimize scheduling by allocating specific activities to designated days of the week:

How to schedule modules

Each module, along with its activities, can be scheduled to open for Learners at specific dates and times.

If the module is not scheduled, activities will become available to Learners based on each activity scheduled time and/or the activity access type set in the course.

Navigate to the course program → click on the module → Schedule module:

To specify the opening of activities within the module, utilize scheduling options and/or adjust the activity access type settings.

Here's an example of how this works:

  • The module is scheduled to open on March 22nd, which implies that Learners can begin accessing the materials within the module starting from March 22nd.

  • The activity access type in the course is set to Current and previous activities are available, which implies that Learners cannot access a lesson within the module until they have completed the preceding lesson, even if the module opens on March 22nd.

  • The module also includes a webinar scheduled for March 29th. Learners access additional materials related to the webinar once they have completed the preceding activities in the module (according to Current and previous activities are available setting). However, they are expected to join the webinar itself on March 29th.

How to create new online sessions

Utilize this method solely to craft online sessions that are not intended to be a part of the program.

Why? The best practice is to create all activities on Program page to ensure that learners perceive them as a cohesive component of the program they are required to navigate in order to successfully complete the course.

Navigate to course Calendar page → Create Session button:

How to edit scheduled activities

Navigate to course Calendar page:

  • to change the date and time of the activity

  • to upload recordings for webinars

  • to delete the scheduled activities

To change the date of the scheduled activity

  • drag'n'drop the activity in the new date cell on the calendar

To change the date and the time of the scheduled activity:

  • use Edit button for lessons:

  • use Edit button for webinars:

To upload recording for webinars

  • click on the webinar on the calendar

  • use Add recording button to upload recording(s)

To delete a single scheduled activity

  • use Delete button in the dropdown for lessons

  • click on the webinar on the calendar and use Delete button in the modal window

To delete all scheduled activities

  • use Delete activities button at the top right corner

Can I edit the meeting link for a scheduled webinar?

No. Once the webinar is scheduled on Calendar, the meeting link cannot be edited. To change the meeting link, the delete the activity from Calendar and schedule it anew for the same date and time. Make sure to keep Notify participants about changes button disabled to avoid confusion with Learners.

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